Scholarship and Training Department

Administrative responsibilities

• Preparing and implementing policies and procedures governing scholarships in accordance with approved systems and regulations.
• Receiving and studying scholarship applications and verifying that they meet the conditions and requirements.
• Completing the procedures for presenting scholarship applications to the relevant committees and bodies for approval.
• Issuance and follow-up of scholarship decisions, and their extension, postponement, or termination in accordance with applicable regulations.
• Following up on the academic and administrative status of scholarship students throughout their study abroad period.
• Managing and updating student scholarship data, and preparing records, statistics, and reports related to scholarships.
• Coordination with internal and external relevant authorities regarding scholarship students' affairs.
• Providing support and guidance to sponsored students regarding the procedures and regulations governing sponsorship.
• Contributing to the development of electronic systems and platforms for managing and tracking scholarship applications.
• Prepare procedural guides and organizational models for scholarships and update them periodically
• Ensuring compliance with regulations and systems governing scholarships and achieving the highest levels of governance and transparency in procedures.

Principles of Management

• Adherence to Systems and Regulations: Strict and transparent application of all scholarship systems and regulations.
• Justice and Equal Opportunity: Ensuring Fairness in Application Review and Decision-Making.
• Transparency: Clarity of procedures and standards at all stages of scholarship.
• Quality and Excellence: Providing high-quality services and procedures. .
• Speed and Efficiency: Completing transactions in a timely manner while minimizing unnecessary procedures.
• Digital Transformation: Relying on Electronic Systems for Managing and Monitoring Scholarships.
• Continuous Improvement: Permanently developing procedures and services based on feedback.
• Integration and Cooperation: Collaborating with colleges and relevant entities to achieve scholarship objectives.

Management Services

• Receiving scholarship applications and reviewing them according to the approved terms and regulations.
• Issuing scholarships, extensions, postponements, and changing study destinations when needed.
• Following up on sponsored students during their study abroad period.
• Providing support and consultations to scholarship students on regulations and procedures.
• Handling emergency academic and administrative cases for scholarship students.
• Managing and continuously updating the data and records of sponsored students.
• Issuance of introductory letters, financial guarantees, and official correspondence for scholarship students.
• Liaising with relevant internal and external bodies regarding scholarships.
• Compliance with regulations and controls governing scholarships.
• Preparing reports and statistics for scholarships.
• Providing electronic channels for communication and serving beneficiaries.
• Completing the scholarship procedures after graduation.

How does management work?

The Scholarship and Training Management operates according to an organized work system that begins with planning and ends with follow-up and evaluation, through interconnected stages as follows:

1. Planning and needs assessment.
2. Receiving orders.
3. Study and evaluation.
4. Presentation and Approval.
5. Issuing decisions.
6. Follow-up during the scholarship.
7. Providing support and services.
8. Evaluation and Improvement.

How does management conduct its meetings

The Scholarship and Training Administration holds its meetings periodically or as needed, according to an organized mechanism aimed at reviewing applications, making decisions, and following up on workflow.