Deanship of E-Learning and Information Technology

Overview

Questionnaire System Guide (Version 1) from Qassim University - E-Services Department provides a detailed explanation for university staff on how to effectively create and manage online questionnaires. The guide offers practical steps with illustrative images covering all stages of the process, from creation to activation and analysis. The guide includes creating a questionnaire, defining its title and description, welcome and closing messages, organizing questions into multiple groups, adding different question types with their specifications (required or optional), activating the questionnaire, and extracting data and statistics in various formats.

Goal

Enabling Qassim University staff to create and use the electronic survey system efficiently, providing an easy-to-use reference that explains all steps of the process, facilitating the collection of beneficiary opinions and feedback in organized and reliable ways, and promoting the use of modern technologies at the university for continuous evaluation and improvement.

Key themes:

▪ Step 1 – Create a new questionnaire: Log in and click “Create a new survey”, fill in the basic survey details (title, description, welcome message, closing), then save and close.

Step Two – Prepare Question Sets: Choosing the question display method (question by question or a group of questions together), adding new groups, naming groups, and adding a description for each.

Third step – adding questions: Add questions to groups using the (+) symbol, fill in the question number and the question itself, specify the question type and general options (required/optional), reorder questions using the Question Organizer.

Step 4 – Activate the questionnaire: Click “Activate this survey” after completing the survey build, review necessary alerts and settings, then save and officially activate the survey.

Step 5 – Extracting Data and Statistics: Click on Statistics after closing the survey, select “Export mode” and the appropriate data format (HTML, PDF, Excel), define the required questions, and display the statistics.

Additional Features: Preview survey before activation, preview question groups, preview individual questions, extract results in multiple formats, display graphs and statistics.

Target Audience:

Qassim University Staff, Academic and Administrative Leaders, Faculty Members, and Administrative Employees who need to create surveys to measure satisfaction and obtain feedback from students and employees.