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The Standing Committee for Reviewing Applications for the Publication Incentive Reward in Indexed Journals
Overview
The Standing Committee for Reviewing Applications for Publishing Incentive Rewards in Indexed Journals is a specialized committee affiliated with the Deanship of Graduate Studies and Scientific Research. It is responsible for reviewing applications for scientific publishing rewards, verifying their compliance with approved controls and conditions, and issuing the necessary recommendations. This contributes to supporting researchers, enhancing the quality of scientific output, and raising the university's competitiveness in scientific research indicators, based on the controls and conditions of the Qassim University Initiative for Incentivizing Publishing in Globally Indexed Scientific Journals, approved by the University Council.
Committee Objectives
- Ensure the fair and transparent application of approved controls and standards for dispensing scientific publishing incentive bonuses.
- Supporting researchers and encouraging them to publish in reputable, indexed scientific journals.
- Contributing to improving the quality of scientific and research production for university staff.
- Enhancing the university's competitiveness in global scientific research indicators and rankings.
- Achieving efficiency and speed in studying publication bonus payment requests and issuing recommendations regarding them.
- Supporting the university's goals in developing scientific research, innovation, and institutional excellence.
Organizational structure
Committee Mandates
- Reviewing applications for scientific publishing incentive bonuses and verifying their compliance with approved controls and conditions.
- Verify the classification of scientific journals and the eligibility of research for rewards according to the organizing regulations.
- Issuing recommendations regarding the approval or disapproval of bonus disbursement requests, and submitting them to the authorized person.
- Interpretation and application of the regulations governing publication incentive awards to ensure fairness and transparency among applicants.
- Proposal for developing policies, controls, and procedures related to the scientific publishing incentive initiative.
- Monitoring the initiative's indicators, preparing periodic reports, and making necessary recommendations to improve its efficiency and achieve its objectives.
- Coordinate with relevant authorities to complete the procedures for approving and disbursing bonuses.
Principles of Work in the Committee
Justice and Equality: Applying approved controls and standards to all requests without discrimination.
Transparency Clarity of application review procedures, eligibility criteria, and decision-making mechanisms.
Objectivity Evaluating requests based on established systems, regulations, and proven facts, free from any personal considerations.
Integrity: Adhering to the highest standards of professional integrity and maintaining the credibility of the Committee's procedures.
Efficiency and speed of completion Studying requests and issuing recommendations within approved timelines.
Compliance with rules and regulations Adherence to policies, controls, and decisions regulating scientific publishing incentives.
Continuous improvement Developing work procedures and proposing mechanisms that contribute to improving the efficiency of services provided.
Committee Services
Receipt and review of applications for scientific publishing incentive bonuses.
Reviewing applications and verifying their compliance with approved controls and conditions.
Checking the classification of scientific journals and the eligibility of research for rewards.
Providing guidance and answering beneficiary inquiries related to the controls and mechanism for disbursing bonuses.
Applicants are notified of the results of their application review and to complete any necessary requirements.
Submit eligible requests to the competent authorities to complete the procedures for approving and disbursing bonuses.
Provide templates, guides, and instructions related to the scientific publishing incentive initiative as needed.
How does the committee hold its meetings?
The committee holds its meetings periodically in person or remotely using approved electronic means, and the two methods may be combined when necessary in accordance with the requirements of the work.
How does the committee work?
The committee operates according to a structured procedural path that goes through the following stages:
Order taking
The committee receives requests for the disbursement of scientific publishing incentive bonuses through the electronic system or authorized channels.
Check order completion
The request is being reviewed to ensure completeness of the required data and documents.
Demand study
The committee reviews the application and verifies that it meets the controls and conditions, including checking the journal's classification and eligibility for the award.
Decision-making
The committee issues its recommendation for approval, disapproval, or a request for completion of requirements, in accordance with the approved controls.
Applicant Notice
The applicant will be notified of the outcome of their application, with any comments or additional requirements clarified – if any.
Complete the procedures
Approved requests are forwarded to the authorizing authority for approval, then they are referred to the competent authorities to complete the bonus disbursement procedures in accordance with the applicable financial and administrative regulations.
Evidence and Models
Scientific Publishing Incentive Initiative for Indexed Journals
Frequently Asked Questions
Who is eligible to apply for the publication incentive award?
How to apply for bonus payment?
What documents are required when submitting the application?
Are all scientific journals eligible for the reward?
How is eligibility for the bonus verified?
The committee rejects the request after verifying that all controls and conditions have been met, including journal classification and the research's eligibility for the reward.
How long does it take to study the request?
The duration of the application review depends on the completeness of the documents and the number of incoming applications. The applicant will be notified of the review outcome once the procedures are completed.
How do I know the result of my application?
The applicant will be notified of the application review outcome via the authorized application portal.
Who can I contact if I have a question?
The committee can be contacted through official channels or the approved email for inquiries related to the initiative.